VFi MeetVFi Meet

Privacy Policy

VFiMeet is committed to respecting and protecting user privacy when accessing and using our online meeting platform

Last updated: June 13, 2026

This Privacy Policy explains how VFiMeet collects, uses, stores, and protects information when you use VFiMeet services, including features such as online meetings, screen sharing, in-meeting messaging, document sharing, meeting recording, and real-time collaboration features. By accessing or using VFiMeet services, you agree to the collection and processing of information according to this policy.

1

Information We Collect

1.1.Account Information

When registering or using the service, we may collect the following information:

  • Full name
  • Email address
  • Phone number (if provided)
  • User account ID
  • Encrypted password
  • Language preferences and account settings

This information is used to create and manage user accounts.

1.2.Device and Connection Information

To ensure stable and secure service operation, we may collect:

  • IP address
  • Browser type
  • Operating system
  • Device type
  • Network information and connection quality

This data helps optimize performance and detect technical issues.

1.3.Meeting Data

When using VFiMeet, the system may process data generated during online meetings, including:

  • Audio and video in meetings
  • Messages in meeting rooms
  • Screen sharing content
  • Shared documents
  • Whiteboard or collaborative content

Recording or storing meeting data only occurs when the recording feature is enabled by the meeting organizer.

1.4.Activity Logs

We may record activity logs to ensure security and system operation, including:

  • Login or service access time
  • Meeting participation history
  • System function usage actions

1.5.Cookies and Similar Technologies

VFiMeet uses cookies and similar technologies to:

  • Maintain login status
  • Remember user preferences
  • Improve system performance
  • Analyze how the service is used

You can configure your browser to refuse cookies, however some service features may be affected.

1.6.Third-Party Login

VFiMeet may allow login through third-party services such as Google, Microsoft, Apple. In this case, we may receive some basic information from the login provider, such as:

  • Username
  • Email address
  • Account identifier
2

How We Use Information

Collected information may be used to:

  • Provide and operate the online meeting platform
  • Authenticate and secure user accounts
  • Organize and manage online meetings
  • Store meeting data when recording feature is enabled
  • Improve performance and service quality
  • Detect and prevent system abuse
  • Send notifications related to service, maintenance or updates
3

Information Sharing

VFiMeet does not sell user personal information. Information may only be shared in the following cases:

3.1.With User Consent

We may share information when you permit or request.

3.2.Service Providers

Some data may be processed by service providers supporting operations, including:

  • Cloud infrastructure services
  • Email services
  • System analytics tools

These providers are only permitted to process data to provide services to VFiMeet.

3.3.Legal Compliance

We may disclose information when necessary to:

  • Comply with legal obligations
  • Protect VFiMeet's rights and property
  • Ensure user safety

3.4.Business Transfer

In the event of merger, sale, or business transfer, user data may be transferred as part of that activity.

4

User Rights

Users have the right to:

  • Access their personal data
  • Edit or update account information
  • Request deletion of personal data
  • Withdraw consent for data processing

Data-related requests can be sent to: Email: support@vfimeet.com

5

Account and Data Deletion

Users may request account deletion through the account settings in the application or by emailing support@vfimeet.com. After verifying the request, VFiMeet will delete or anonymize the account and related personal data within a reasonable period, except for data that must be retained to:

  • Comply with legal obligations or requests from competent authorities
  • Prevent fraud or abuse and protect system security
  • Resolve complaints or disputes and enforce agreements

Deleting an account does not automatically cancel a subscription purchased through the Apple App Store. Users must manage or cancel the subscription in their Apple ID account settings.

6

Data Security

VFiMeet applies multiple security measures to protect user data, including:

  • Data encryption during transmission (HTTPS / TLS)
  • System access control
  • Multi-layer authentication for important accounts
  • System security monitoring
  • Regular data backup

While we strive to protect user data, no method of transmission or storage over the internet can guarantee absolute security.

7

Data Retention

User data is stored for the time necessary to:

  • Provide and maintain the service
  • Resolve technical issues
  • Comply with legal obligations

After the necessary period, data may be deleted or anonymized according to the system's retention policy.

8

Meeting Organizer Responsibilities

Meeting organizers on VFiMeet are responsible for managing the use of meeting features, including:

  • Enable or disable recording features
  • Share documents
  • Manage user participation rights

Meeting organizers must ensure that participants are fully informed when meeting content is recorded or stored.

9

Privacy Policy Changes

VFiMeet may update this Privacy Policy over time. When significant changes occur, we may:

  • Post notice on the website
  • Notify in the application
  • Send email to users

Continued use of the service after the policy is updated means you agree to those changes.

Have questions about the Privacy Policy?

Contact us at support@vfimeet.com